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Hayton & Mealo Parish Council

Hayton and Mealo Parish Council

A meeting of the Hayton and Mealo Parish Council was held in the Prospect Village Hall, Prospect, Aspatria on Wednesday 14th March 2018 at 7.30pm.

PRESENT: Messrs. D. Hillary, F. Buchanan, S.G. Hitchen, R. Murray and Y. Lockwood

Also, Present: T. Gear (Clerk) and J. Lister (Borough and County Councillor)

Apologies: E. Murdock and PCSO 5214 Peter Crome


Councillor D. Hillary in the Chair


18/2018 DECLARATIONS OF INTERESTS

F. Buchanan declared a personal interest in item 19 on the agenda. St James Church -Grass cutting.

 

19/2018 MINUTES

On the proposal of R. Murray and seconded by F. Buchanan it was RESOLVED that the minutes of the meeting held on 10th January 2018 be approved and signed as a correct record.


20/2018 POLICE MATTERS

Apologies had been received from PCSO Crome who supplied the usual police report. The clerk explained that he had received a survey from the police on the 10-weekly meetings with parishes which had now been abandoned in favor of bi-monthly meetings with the Aspatria Rural Partnership (ARP). The clerk to respond to the survey.


21/2018 PUBLIC PARTICIPATION

There were no members of the public present and no matters were raised on their behalf.


22/2018 CORRESPONDENCE

The February/March CALC Circular had been forwarded to councillors and there were no matters arising.

An e-mail had been received from NALC attaching a survey on the Code of Conduct which members were encouraged to complete.

A letter had been received from Sue Hayman MP enquiring if the Chair would be prepared to attend a meeting on the A596. The clerk had responded positively.

Several e-mails had been received regarding the United Utilities Tree and Legacy Fund.

The clerk had received a letter from Allerdale Borough Council regarding Community Governance Reviews which were aimed at parish councils who have low memberships compared to number of seats.

An e-mail had been received from the Local Council Public Advisory Service who were reviewing local government ethical standards.

An e-mail had been received on the Major Road Networks which indicated an upgrade to the A596 was being considered.

An e-mail had been received and circulated regarding the Public Health England Change 4 Life Campaign.

An e-mail regarding Brain Tumours – using your local influence to help find a cure had been circulated.


23/2018 CLERKS REPORT

The clerk gave a report on matters that had arisen since the last meeting which included:  

i) He had attended a training course on the General Data Protection Regulation (GDPR) and there were a few matters that required attention before the council was compliant.

One was that the council as a Data Controller/Processor must register with the Information Commissioner and the fee was currently £35.00. The clerk was asked to register.


24/2018 DISTRICT AND COUNTY COUNCILLOR’S REPORTS

J. Lister (Borough and County Councillor) advised that there had been a full council meeting of Allerdale Borough Council when the budget was discussed, and it was decided to increase the Council Tax.

 

25/2018 PLANNING MATTERS

Applications for consultation

 2/2018/0010  Demolition of ruined barn and erection  of an agricultural shed   No Objection      

   Beech house, Hayton, Aspatria


HOU/2018/0045 Side and rear extensions to provide additional living space    No Objection      

   Tile Kiln, Hayton, Aspatria

 

(b) Decisions

None

 

(c) Appeals

None

 

26/2018 ACCOUNTS

The following accounts were approved for payment: -

T Gear    Clerks Account (Jan./February)                    182.02

HMRC    Income Tax      33.65

Mike Dowling Contracting Drainage work                                               504.00

T Gear    GDPR Training     42.75


(ii) Balances at    

14.3.18 Current Account               2996.33

14.3.18 Deposit Account               3070.53

   

27/2018 LAND TO THE FRONT OF 1 HIGH GREEN, HAYTON

The clerk informed the meeting that he had written to Home Housing at Bounty Avenue, Maryport but the mail had been returned. He had now written to the Head Office in Newcastle and awaits a response.


28/2018 DISUSED TELEPHONE BOX

The clerk provided costing for a defibrillator and secure box if it was to be located in/on a building in the village. It was agreed to approach the church to see if it could be in the porch and to obtain an estimate for the provision of electricity to the box. An application would then be made to Aspatria Charity Shop for a grant towards the cost.


29/2018 VACANCY

No applications for co-option had been received.


30/2018 STREET LIGHTING

The chair informed the meeting of the contents of an e-mail between himself and Allerdale Borough Council regarding the replacement lights. One to be replaced imminently and the other out of next year’s repair budget.


31/2018 CONDITION OF THE HAYTON TO PROSPECT ROAD

The clerk informed the meeting that he had again reported the poor condition of this important road.


32/2018 EFFECTIVENESS OF AUDIT 2016/17

The council considered the effectiveness of last year’s audit and agreed to appoint Alison DODD as the Internal Auditor for 2017/18

 

33/2018 RISK ASSERSSMENT 2018

The draft Risk Assessment/Policy was considered, agreed and signed by the Chair.


34/2018 UTILITY PRIORITY SERVICE REGISTER

The clerk summarized the above and the council agreed to support the project. The clerk to respond accordingly.


35/2018 ST JAMES CHURCH – DONATION FOR GRASSCUTTING

It was explained the annual grass cutting bill was £1400 and it was agreed to donate £400.00 to help with this cost.


36/2018 ITEMS FOR NEXT MEETING

1 High Green, Hayton

Defibrillator/ Disused telephone box



The meeting closed at 8.05pm

Signed………………………………. Chairman