Hayton & Mealo Parish Council
Hayton and Mealo Parish Council
A meeting of the Hayton and Mealo Parish Council was held in the Prospect Village Hall, Prospect, Aspatria on Wednesday 14th March 2018 at 7.30pm.
PRESENT: Messrs. D. Hillary, F. Buchanan, S.G. Hitchen, R. Murray and Y. Lockwood
Also, Present: T. Gear (Clerk) and J. Lister (Borough and County Councillor)
Apologies: E. Murdock and PCSO 5214 Peter Crome
Councillor D. Hillary in the Chair
18/2018 DECLARATIONS OF INTERESTS
F. Buchanan declared a personal interest in item 19 on the agenda. St James Church -
On the proposal of R. Murray and seconded by F. Buchanan it was RESOLVED that the minutes of the meeting held on 10th January 2018 be approved and signed as a correct record.
20/2018 POLICE MATTERS
Apologies had been received from PCSO Crome who supplied the usual police report. The clerk explained that he had received a survey from the police on the 10-
21/2018 PUBLIC PARTICIPATION
There were no members of the public present and no matters were raised on their behalf.
The February/March CALC Circular had been forwarded to councillors and there were no matters arising.
A letter had been received from Sue Hayman MP enquiring if the Chair would be prepared to attend a meeting on the A596. The clerk had responded positively.
The clerk had received a letter from Allerdale Borough Council regarding Community Governance Reviews which were aimed at parish councils who have low memberships compared to number of seats.
23/2018 CLERKS REPORT
The clerk gave a report on matters that had arisen since the last meeting which included:
i) He had attended a training course on the General Data Protection Regulation (GDPR) and there were a few matters that required attention before the council was compliant.
One was that the council as a Data Controller/Processor must register with the Information Commissioner and the fee was currently £35.00. The clerk was asked to register.
24/2018 DISTRICT AND COUNTY COUNCILLOR’S REPORTS
J. Lister (Borough and County Councillor) advised that there had been a full council meeting of Allerdale Borough Council when the budget was discussed, and it was decided to increase the Council Tax.
25/2018 PLANNING MATTERS
Applications for consultation
2/2018/0010 Demolition of ruined barn and erection of an agricultural shed No Objection
Beech house, Hayton, Aspatria
HOU/2018/0045 Side and rear extensions to provide additional living space No Objection
Tile Kiln, Hayton, Aspatria
The following accounts were approved for payment: -
T Gear Clerks Account (Jan./February) 182.02
HMRC Income Tax 33.65
Mike Dowling Contracting Drainage work 504.00
T Gear GDPR Training 42.75
(ii) Balances at
14.3.18 Current Account 2996.33
14.3.18 Deposit Account 3070.53
27/2018 LAND TO THE FRONT OF 1 HIGH GREEN, HAYTON
The clerk informed the meeting that he had written to Home Housing at Bounty Avenue, Maryport but the mail had been returned. He had now written to the Head Office in Newcastle and awaits a response.
28/2018 DISUSED TELEPHONE BOX
The clerk provided costing for a defibrillator and secure box if it was to be located in/on a building in the village. It was agreed to approach the church to see if it could be in the porch and to obtain an estimate for the provision of electricity to the box. An application would then be made to Aspatria Charity Shop for a grant towards the cost.
No applications for co-
30/2018 STREET LIGHTING
The chair informed the meeting of the contents of an e-
31/2018 CONDITION OF THE HAYTON TO PROSPECT ROAD
The clerk informed the meeting that he had again reported the poor condition of this important road.
32/2018 EFFECTIVENESS OF AUDIT 2016/17
The council considered the effectiveness of last year’s audit and agreed to appoint Alison DODD as the Internal Auditor for 2017/18
33/2018 RISK ASSERSSMENT 2018
The draft Risk Assessment/Policy was considered, agreed and signed by the Chair.
34/2018 UTILITY PRIORITY SERVICE REGISTER
The clerk summarized the above and the council agreed to support the project. The clerk to respond accordingly.
35/2018 ST JAMES CHURCH – DONATION FOR GRASSCUTTING
It was explained the annual grass cutting bill was £1400 and it was agreed to donate £400.00 to help with this cost.
36/2018 ITEMS FOR NEXT MEETING
1 High Green, Hayton
Defibrillator/ Disused telephone box
The meeting closed at 8.05pm