Home Meetings Councillors

Hayton & Mealo Parish Council

Brandraw Mount

Market Square

ASPATRIA

CA7 3HG

Hayton & Mealo Parish Council

T GEAR

Clerk

Telephone  016973-21935

  01900-702699

Email: hayton.mealoPC@hotmail.com

7th May 2016


Dear Councillor

The Annual Meeting of Hayton and Mealo Parish Council will be held in the Prospect Village Hall, Prospect, Aspatria on Wednesday 17th May 2016 at 7.30pm (following the Annual Parish Meeting). The agenda is printed below and I hope you will be able to attend.

Yours faithfully

Trevor GEAR (Clerk)


AGENDA

Apologies

To receive apologies for absence

Declaration of Interests

Register of Interests: Councillor’s are reminded of the need to update their register of interests.

To declare any personal interests in any item on the agenda and their nature.

To declare any prejudicial interests in any item on the agenda and their nature. (Councillor’s with prejudicial interests must leave the room for the relevant item(s))

Election of Chair and Vice Chair

To elect a Chair and Vice Chair for 2016/17

Minutes

To consider the approval of the minutes of the last meeting of the Council (copy attached)

Police Matters

To receive a report on Police matters that affect the Parish

Public Participation

To receive items from members of the public (members of the public are allowed 5 minutes to raise items at the discretion of the Chairman)

Correspondence for information

To receive items of correspondence received since the last meeting

Appointment of Clerk

To ratify the appointment of a new clerk and agree his terms and conditions

Clerk’s report

To receive a report from the clerk on any actions taken since the last meeting

District and County Councillor’s reports

To receive reports from outside bodies including

Councillor Lister

Planning

To consider the following planning matters

Applications for consultation

Decisions

 Appeals

Accounts

To authorise the payment of Accounts.

To agree the Governance Statement for 2015/16 Accounts

 To agree the Accounts for 2015/16

Financial Regulation

To adopt the updated model Financial Regulations.

 Grass cutting

To appoint a contractor to cut the grass on Hayton Village Green.

 Financial Regulations

To adopt the NALC January 2016 model Financial Regulations

 Insurance level

To consider if the current level of cover is sufficient

Councillor reports and items for future agenda

Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for discussion at the next meeting.