Hayton & Mealo Parish Council
Hayton and Mealo Parish Council
A meeting of the Hayton and Mealo Parish Council was held in the Prospect Village Hall, Prospect, Aspatria on Wednesday 9th May 2018 at 7.30pm.
PRESENT: Messrs. D. Hillary, F. Buchanan, E. Murdock, M. Dowling and Y. Lockwood
Also, Present: T. Gear (Clerk)
Apologies: None received
Councillor D. Hillary in the Chair
37/2018 DECLARATIONS OF INTERESTS
38/2018 ELECTION OF CHAIR AND VICE CHAIR FOR 2018/19
On the proposal of F. Buchanan and seconded E. Murdock it was RESOLVED that D. Hillary be Chair for 2018/19 and on the proposal of Y. Lockwood and seconded by M. Dowling it was RESOLV ED that F. Buchanan be Vice Chair for 2018/19
On the proposal of Y. Lockwood and seconded by F. Buchanan it was RESOLVED that the minutes of the meeting held on 14th March 2018 be approved and signed as a correct record.
40/2018 POLICE MATTERS
There had been a police report which referred to items that occurred in Hayton, Brampton which had been queried by the clerk. No further report had been received.
41/2018 PUBLIC PARTICIPATION
There were no members of the public present, but a resident had asked to be able to replace the damaged fencing around some trees on the village green for which she had previously been given consent. There were no objections.
i) The May CALC Circular had been forwarded to councillors and there were no matters arising.
ii) A letter of thanks had been received from St James’ Parochial Church Council for the council’s donation of £400.00 towards the up keep of the churchyard.
iii) A letter had been received from Allerdale Borough Council advising that the footway lighting budget was likely to run out over the next few years and that the Borough Council will be looking to work with parishes with a view to them taking on responsibility for footway lighting maintenance.
iv) An e-
v) The clerk had received a letter from HMRC regarding important changes to the way a VAT 126 claim is to be made.
vi) An e-
43/2018 CLERKS REPORT
The clerk gave a report on matters that had arisen since the last meeting which included:
i) He had received an e-
44/2018 DISTRICT AND COUNTY COUNCILLOR’S REPORTS
45/2018 PLANNING MATTERS
Applications for consultation
HOU/2018/0045 Side and rear extensions to provide additional living space Full Plans
Tile Kiln, Hayton, Aspatria Approved
(d) Any other planning related correspondence.
(i) The following accounts were approved for payment: -
T Gear Clerks Account (March/April) 239.48
HMRC Income Tax 39.79
T Gear ICO Registration 35.00
Alison Dodd Internal Audit 30.00
Prospect Village Hall Hire of Hall 25.00
CALC Subscription 111.00
Mike Dowling Contracting Grass cutting 288.00
Zurich Municipal Insurance 401.99
(ii) Balances at
9.5.18 Current Account 3532.85
9.5.18 Deposit Account 3080.76
(ii) With the assistance of the council the Annual Governance Statement was completed and signed by the Chairman.
(iii) The accounts for 2017/18 which had been to the internal auditor were considered and approved and the Accounting Statements for 2017/18 were signed by the Chairman.
(vi) As neither the gross income for the year or the gross expenditure for the year did not exceed £25,000 the council wished to claim exemption from a limited assurance review and the Chairman signed the Certificate of Exemption.
The clerk had spoken to the Vicar and written to the Parochial Church Council Secretary regarding siting a defibrillator in the church porch. The Vicar has spoken to the Archdeacon who has agreed, and the Secretary has advised that the PCC has now objections. On that basis the clerk is to apply for a grant from the Aspatria Charity Shop.
48/2018 LAND TO THE FRONT OF 1 HIGH GREEN, HAYTON
The clerk has had contact from a representative of Home Housing who has visited the site and has been told that the land will be re-
No applications for co-
50/2018 INSURANCE SCHEDULE
The insurance schedule had been received and was considered adequate for the next year.
51/2018 GENERAL DATA PROTECTION REGULATION (GDPR)
52/2018 ITEMS FOR NEXT MEETING
1 High Green, Hayton
Defibrillator/ Disused telephone box
The meeting closed at 8.05pm